Policies

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Weapons Policy

AMA-CON understands the desire of many fans to carry props during the convention to support a costume or character. While we could allow everyone to bring their homemade guns / knives / seven-foot long pole arms, we must place limits on what you can safely carry around during the convention at large, and what you may use onstage during the cosplay contests.

AMA-CON reserves the right to refuse the entry of any prop that organizers or Amarillo Public Library staff decides is unfit. All props must support the overall look of a costume or character. Wearing a prop or weapon for its own sake is not allowed.

Misuse of a prop or weapon can be considered grounds for removal from the convention.

Any display of an item in an aggressive or threatening manner, real or implied regardless of intent, or any other activity thought to be unsafe in the view of the AMA-CON organizers is strictly forbidden.

At any time, should AMA-CON organizers see a weapon being carried or being used in an unsafe manner, the individual will be brought to the attention of Amarillo Public Library staff.

All sales of costume props will take place in the vendor’s areas. Upon purchase, you may be asked by the vendors or AMA-CON organizers to take appropriate steps to seal the item in a bag and remove it to a hotel room or vehicle.

Construction

Construction materials play a key role in what is to be allowed for general use and display at AMA-CON.  The use of metals, hard woods, and industrial plastics are not encouraged as they tend to leave sharp or pointed edges and make items too heavy.  We doubt you will want to carry your 16 pound prop sword around for 10 hours during the convention.

Soft woods such as balsa or fir woods or light rattan make excellent choices for building materials as they are neither heavy nor hard if an accident occurs and someone is inadvertently stuck. (Another suggested material construction method is to layer cardboard (3 pieces) together using hot glue. Then just bevel the edges by slicing away a bit of the first and third piece at the blade edge and fill it in with some Model Magic making sure that the resultant edge is rounded and not sharp.)

Sharp edges on any material are not permitted, and must be filed, padded, or otherwise protected against unwanted contact.  A point on any material that is not soft to the touch (such as soft foam or fabric) is not allowed. Soft to the touch should at least have a one half inch give to it when pushed with a finger on the actual tip. If a soft tip is created, the underlying structure must support safely as well in case the underlying structure is exposed.

The use of varnish, shellac, or any other coating to make a soft weapon have a hard exterior is forbidden. The definition of “hard” in this case is a hardness that exceeds that such as raw balsa or fir woods.

Materials that can shatter, such as glass or brittle plastics, are not permitted.

Weapons

Staves are acceptable as long as they are carried as a walking stick with one point on the ground. There are a lot of people in tight walkways so having it over the shoulder can cause accidents. As with all weapons, they must be checked in with AMA-CON organizers and tagged.

Any firearm that has the firing pin removed or barrel filled to make it unusable is still considered a “real weapon” and is not allowed, as it can be misconstrued by the Amarillo Police Department or Amarillo Public Library staff to be a threat.

Replica and futuristic firearms are allowed only if such weapon cannot be misconstrued by AMA-CON organizers to be a real firearm. A cap made of bright colored plastic (orange, red, yellow) may be placed OVER the end of the barrel and secured against removal. This includes any weapon that may be “fired” such as a homemade replica meant to duplicate a character’s weapon that you are portraying.

While an obviously non-lethal weapon such as a water gun is allowed as a prop, filling said prop with water passes it into non-acceptable weapons group and is subject to removal from the convention.

Bows or other manual projectile replicas are allowed only if they are rendered incapable of firing a projectile. Airsoft weapons in any configuration are not allowed as props.

All items purchased from vendors are merchandise until they are removed from their packaging, at which time they fall under the weapons policy.  Any prop or replica purchased at the dealer’s room which would violate the weapons policy must be wrapped in plastic before leaving the vendor’s table so that it is not recognized as said weapon and then immediately taken to a room or car.

Personal firearms, while permitted by the State of Texas for individuals with a valid and current license for a concealed handgun, are not allowed into any convention space regardless of reason. Any individual caught with such weapon in a convention space will be asked to leave convention space and/or reported to the Amarillo Police Department.

If you are under 18 you are not allowed to carry a bokken, live steel sword, or a hard wood weapon. This is the law and Amarillo PD will ticket your parents.

There will be absolutely no play-acting with props allowed outside of the cosplay contest.  View the AMA-CON Cosplay Policy for appropriate play-acting during the event.

Exceptions

Some replica weapons such as swords or other props integral to a costume may be presented to Amarillo Public Library staff at the registration tables for consideration of peace bonding. Peace bondingis the securing by AMA-CON organizers of a weapon so that it cannot be drawn or used.

Any tampering of the peace bonding is a violation of the weapons policy and is subject to removal from the convention.

The Amarillo Police Department will be present on site and have the right to require removal of an item.

 

Unattended Children Policy

Official Policy

Serving children is an important part of the Amarillo Public Library. Children and their families are encouraged to take full advantage of the opportunities we provide for reading, learning, and growing. The safety and well being of all ages and the maintenance of an atmosphere conducive to the enjoyment of  are major concerns. Therefore, the following policies have been adopted:

 

  1. Children at  are the responsibility of their parents/guardians at all times.

 

 

Library staff or  volunteers cannot take responsibility for the care of an unattended child. It is mandatory that children age 12 or younger be accompanied and adequately supervised by a responsible person (parent, caregiver, or mature adolescent, age 14 years or older).

 

  1. Children 13 and up may attend  unattended provided they are able to maintain proper behavior.

 

 

The Amarillo Public Library reserves the right to limit the use of the  by children (and adults) who are infringing upon the rights of others by inappropriate behavior. If an unattended child behaves in a disruptive manner, the child will be asked to correct the behavior. If the behavior persists, Amarillo Public Library staff may, at their discretion, contact the parents, or ask the child to leave the convention. Failure to comply may result in the police being called.

Examples of inappropriate behavior are:

Eating/drinking in undesignated areas
Vandalism
Abusive language
Disturbing other attendees
Fighting (with cosplay weapons or without)
Rowdiness (running, wrestling, play-fighting)
Failure to comply with  weapons or cosplay policy

 

  1. Parents and caregivers must be aware of the convention’s opening and closing times and make suitable arrangements to meet and/or transport their children.

 

If a child is unaccompanied at  at closing every effort will be made to assist the child in calling his/her parents or caregivers. If the child has been abandoned or if a child’s ride has not arrived, Amarillo Public Library staff will not leave the child unattended outside the convention. If the caregiver cannot be reached, or if the ride is more than a few minutes late (no more than 30 minutes), the police will be notified.

VIOLATIONS OF THESE POLICIES ARE GROUNDS FOR REMOVAL FROM AMA-CON.

 

 

Cosplay Policy

 

Cosplay Policy for AMA-CON 2017

AMA-CON understands the desire of many fans to cosplay in their favorite Steampunk attire, or as their favorite video game, anime, SciFi or comic book characters. However, we must place limits on the appropriateness of the cosplay attire during the convention at large and what you may wear onstage during the cosplay contests.  In accordance with Amarillo Public Library and Amarillo Civic Center regulations and in order to maintain the safety of all AMA-CON participants, appropriate footwear must be worn at all times.

AMA-CON reserves the right to refuse the entry of a costume that Amarillo Public Library staff decides is unfit for an audience of all ages. Costumes deemed inappropriate for a family-friendly event will not be allowed to enter the convention or participate in the cosplay contests.

Any display of a cosplay prop in an aggressive or threatening manner, real or implied regardless of intent, or any other activity thought to be unsafe in the view of the Amarillo Public Library staff is strictly forbidden. At any time, should Amarillo Public Library staff see a weapon being carried or being used in an unsafe manner, the individual will be brought to the attention of Amarillo Police Department officers on duty as AMA-CON security.

 

Cosplay Guidelines

There will be five scheduled cosplay contests: Kids, Gaming, Anime, Comics, and Steampunk/SciFi. With the exception of the Kids category, each category has a novice and an expert bracket.  Steampunk and SciFi categories have been combined for scheduling purposes, but winners will still be awarded in both categories.

You may compete in more than one contest, but it is up to you to give yourself enough time to change costumes and care for them while at AMA-CON. You may not enter the same costume in more than one category.

 

Acceptable Cosplay Costumes

If you are registering in the Kids category, no more than 50% of your costume may be prefabricated. For example, going to a costume shop and renting a Spiderman costume does not qualify as cosplay. While you are welcome to cross the stage in the contest, pre-made or pre-bought costumes will not be judged in the contest or awarded prizes.

If you are registering in the novice bracket at least 50% of your costume needs to be modified from its original condition, handcrafted, or personally fabricated while 50% can be store bought.

If you are registering in the expert bracket 80% of your costume needs to be heavily modified from its original condition, handcrafted, or personally fabricated while 20% may be store bought. If you are modeling a costume designed by another person, you must give them full credit and preferably have them on stage with you during the contest so we can applaud both of you.

 

Cosplay Contest

Contestants must register and attend prejudging 30 minutes prior to the contests. Each contestant will have 30 seconds to walk the stage and show off the hard work put into your costume. If you would like to perform a short routine you may do so provided you do not perform any unsafe acrobatic acts on stage. Be sure to bring all the tools you need to prevent any wardrobe malfunctions while on stage. You may choose to cross the stage as a solo entrant or as part of a group.  One group cosplay prize may be awarded in each category at the discretion of the judges.

Judging will take place during the contest by a panel of community members, vendors, and experienced cosplayers who are not competing. The top three cosplayers and a People’s Choice winner from each category will be announced following the conclusion of each contest. One group cosplay prize may be awarded in each category at the discretion of the judges.

 

Law Enforcement Cosplay

Costumes that could be confused with local, state, or federal law enforcement of any kind are not permitted on the convention floor. AMA-CON reserves the right to determine if a uniform or costume resembles an unacceptable real world uniform at its sole and absolute discretion. Any and all costume and prop restrictions for the Cosplay events will be at the discretion of the Amarillo Public Library staff.

 

Signs

Signs of any kind are not allowed. This includes, but is not limited to cardboard, poster board, notebook paper, etc

 

 

Photography and Video Release Statement

 

Classes or events sponsored by Amarillo Public Library (APL) and/or Friends of the Amarillo Public Library may be photographed or video-recorded. Attendance at an APL or Friends of APL-sponsored class or event constitutes the consent of all attendees, and the consent of the parents or legal guardians of any minor children in attendance, to the future broadcast, publication or other use of photographs or videos at the sole discretion of APL.